Monday, 1 August 2016

The Concept,PA/Studio Coordinator Jobs in Australia

The Concept

The Concept is looking for a highly motivated and organised Personal Assistant/Studio Coordinator for the two company Directors.


The role:

The successful candidate will bring a maturity to the role and harness previous experience to become part of a dynamic creative studio environment. You will need to be highly organised, be able to work autonomously and also as part of a team while demonstrating a professional manner at all times. You will need to be able to work with the company Directors as well as ensuring daily/weekly tasks are always completed. A high attention to detail with exceptional communication skills is a must.


- Be the first contact for all general enquires from clients and suppliers, answer all incoming calls and take necessary messages.
- Update daily the studio management software, Briefcase (training provided).
- Create job tickets and job bags for all new jobs, maintain clean filing and work with the studio internal Server.
- Manage the studio workflow keeping the Studio Director and Creative Director up to date with all new jobs and traffic.
- Maintain office stationery/materials including ordering as required.
- Liaise with various suppliers including couriers.
- Proofread all jobs before sending to clients and work with designers to make necessary changes as required.
- Manage and escalate issues/jobs that require urgent attention.
- Ad-hoc studio requests and general studio up-keep including cleaning to maintain a tidy studio.
- Maintain discretion on sensitive and confidential material/information.

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